Construction management apps – Mobile scanning leads to revolutionized work processes

October 13, 2020

According to a Statista study* from 2019, around 58% of US companies in the building sector are already using mobile construction apps for their daily reports. These statistics show that the trend in the construction and property sector is moving powerfully towards digitalization. However, one can also observe that almost 50% of the companies still manage these documents manually. To remain competitive and design time-efficient, user-friendly workflows, it is essential to respond to the wave of digitization. A modern Scanner SDK solution can be one major step towards an entirely digital workflow.

Digitalized future in the construction industry 

BIM (Building Information Modeling) - which has already been the standard in the construction industry in Great Britain for several years, is to become mandatory in Germany from this year onwards, initially for infrastructure projects and in the future, also for residential construction. The digitization trend is extending to the construction industry, which still relied on manual processes for a long time. While construction projects are thus to be handled entirely digitally, many companies continue to make internal workflows more difficult through avoidable administrative work involved in manual data transfer. 

Capturing data manually slows down the work process

Writing down information manually or typing it down with a PC: We all know how tedious and exhausting it can be to collect data. The more information you want to register in a short time, the faster careless mistakes occur, which require manual corrections and can significantly impede the workflow. Construction and property companies have to capture and digitize enormous amounts of data from physical documents every day. Modern technology allows a large part of this work to be significantly minimized and, at the same time, made considerably more convenient. With the help of a modern scanner SDK, you can easily and quickly digitize diverse previously manually performed processes in a fast and straightforward way. All you need is a company-owned mobile app!

Which tasks can be covered by a digital alternative?

What can such a solution look like? Of course, areas and use cases are company-dependent. Thus, we will provide you with a few examples that can be individually adapted to each other.

Document management: As in any other industry, the construction industry has to deal with a daily flood of paper documents. Be it invoices, order statements, delivery certificates, or expert reports: Team members can quickly scan any type of document with a scanner in your mobile app and forward it to headquarters. Optical character recognition then converts the scan into an editable PDF file ready for further processing in the back end. 

Invoice data can be extracted by our Cloud Scanner SDK through advanced machine learning processes, ensuring that you exclusively receive the relevant information, such as a date or total amount.

Tool tracking: In 2019, according to Statista, only around 19% of contractors used mobile apps to record tool inventories, even though nearly every primary tool contains an identification number or QR-Code. A serial number scan can be performed within seconds, while manual entry takes much longer and may contain errors that can distort the inventory. For this purpose, we provide the QR-/ barcode scanner and the Data Scanner. This covers both tool and equipment tracking for construction- and property management. 

Test reports: Instead of handwritten documentation of maintenance work at the customers' premises, the customer address, customer number, and the serial number of the installed part can be scanned immediately using a data scanner and forwarded to the head office. 

Registration of drones: Even drones can be efficiently registered and administered with a scanner. Either the QR code or the serial number on the bottom of the device can be scanned and registered in the system.

Fleet management: Do you need to regularly check your company's internal fleet or your employees’ driving licenses? License plates, data on the driver's license, vehicle identification numbers, or even numbers of spare parts can be quickly and efficiently recorded and forwarded with a Data Scanner. 

Flexible & tailored to your needs 

Do you want to cover an application area that does not fit any of the criteria mentioned above? Please feel free to contact our experts. We are looking forward to your input and a creative exchange regarding our functionalities. Together we will find the optimal solution for your company. Flexibility is a top priority at Scanbot!

This company philosophy is also reflected in our pricing model.  Therefore, Scanbot offers, in contrast to many other providers, a flat rate solution. The price depends exclusively on the number of operating systems and the selected package (package 0, I, II, III). There are no fees for additional users, scans, or setup fees. The costs can be determined by 100% in advance. Planning with a fixed budget has never been easier! Our license can be canceled annually, so you can flexibly adapt your workflow to your changing demands without long-term contract obligations. 

If you would like to learn more about our all-round talent, the Data Scanner, please take a look at the detailed product overview

*Share of workflow activities realized using mobile apps in the construction sector in the United States as of 2019

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Max Stratmann

Chief Sales Officer

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